Every person in a Sequence workspace has a workspace role that sets what they can do across the whole workspace — from creating projects to changing billing. This page lists each role and what it grants. You assign and change roles on the Members settings screen; see Invite and manage members.
Workspace roles are not project roles
This page covers workspace roles, which control the whole workspace. Each project has its own separate set of roles (Owner, Admin, Editor, Guest) that control only that one project. The two are managed in different places and don't share names or levels — a workspace Member can be a project Owner, and the other way around. For project-level access, see Manage project collaborators.
The roles#
Roles are listed from most to least access.
Owner: The person who created the workspace. An Owner can do everything an Admin can, and is the only role that can manage the workspace's subscription and billing. Sequence shows the Owner with a fixed Owner label on the Members screen, and the Owner's role can't be changed or reassigned from that screen.
Admin: Manages the team and the workspace. An Admin can invite, remove, and re-role members, manage allowed email domains, rename the workspace, change its URL, and delete the workspace. An Admin can't open the billing portal or change the plan — that's Owner-only.
Member: A full member of the workspace. A Member can create projects and work in the workspace's projects, but can't manage other members, workspace settings, or billing. This is the default role for people you invite.
Guest: Limited access for people who work with your team but shouldn't have full workspace access, such as freelancers or outside reviewers. Guests can be added to specific projects but can't create projects, and they're grouped separately from Members on the Members screen. Guests still count toward your plan's seat limit.
About Suspended
Sequence's role system also reserves a Suspended state for temporarily blocking a person's access without removing them. It isn't currently something you assign from the Members screen — to revoke access today, remove the member instead. See Invite and manage members.
What each role can do#
| Capability | Owner | Admin | Member | Guest |
|---|---|---|---|---|
| Work in the workspace's projects | Yes | Yes | Yes | Limited |
| Create projects | Yes | Yes | Yes | No |
| Invite, remove, and re-role members | Yes | Yes | No | No |
| Manage allowed email domains | Yes | Yes | No | No |
| Rename the workspace or change its URL | Yes | Yes | No | No |
| Delete the workspace | Yes | Yes | No | No |
| Manage the subscription and billing | Yes | No | No | No |
Guests get access only to the specific projects they're added to, at whatever project role they're given there.
How workspace roles differ from project roles#
Workspace roles and project roles are two separate systems, and it's easy to confuse them because both use some of the same words.
- Workspace roles — Owner, Admin, Member, Guest — decide what someone can do across the entire workspace: creating projects, managing the team, and controlling billing.
- Project roles — Owner, Admin, Editor, Guest — decide what someone can do inside one specific project: editing the timeline, managing that project's collaborators, and so on. Note that projects have an Editor role and workspaces have a Member role; there is no workspace "Editor" and no project "Member."
Adding someone to the workspace does not add them to any particular project, and giving someone a project role doesn't change their workspace role. To set someone's access to a single project, see Manage project collaborators.
Assigning and changing roles#
You set a person's workspace role when you invite them and can change it any time afterward from the Members settings screen. Inviting and re-roling both require the Owner or Admin role; a Member sees the invite and role controls disabled. For the full walkthrough, see Invite and manage members.